Privacy policy.
Rooted in Wellness RN
Effective Date: October 25, 2026
1. Introduction
Rooted in Wellness RN, operated by Rooted in Wellness Registered Nursing, Inc. ("Rooted in Wellness RN," "we," "our," or "us"), respects your privacy and is committed to handling personal information responsibly.
This Privacy Policy describes how information is collected, used, disclosed, and protected when you visit our website, submit an inquiry or eligibility application, or interact with our online resources.
Rooted in Wellness RN provides fertility education, women's wellness support, functional health education, registered nursing services, and nurse coaching.
This policy applies primarily to our public website. Information collected in connection with professional nursing services may be subject to additional healthcare privacy notices and applicable federal and California laws.
2. Information We Collect
Information You Provide
When you contact us or submit a website form, we may collect:
Name
Email address
Telephone number
General questions or messages
Responses to our initial program eligibility application
Communication preferences
Our Squarespace eligibility application may request information necessary to determine whether an individual meets the preliminary requirements for our services, such as California residency or acknowledgment of program requirements.
Because information about fertility interests and healthcare eligibility can be sensitive, we limit the information requested through public website forms.
Please do not submit medical histories, laboratory results, diagnoses, or other detailed health information through general website forms or ordinary email.
Automatically Collected Information
When you visit our website, Squarespace and Google Analytics may collect technical and usage information, including:
IP address and approximate location
Browser and device information
Pages visited and website navigation
Referral sources
Website interactions
Cookie identifiers and similar technical information
The information collected depends on the analytics tools, privacy settings, and consent preferences in effect.
3. How We Use Personal Information
We use information collected through our website to:
Respond to inquiries.
Review preliminary program eligibility.
Communicate about requested services.
Facilitate appropriate enrollment.
Maintain website security and functionality.
Understand general website traffic and performance.
Improve our educational content and website experience.
Meet applicable legal and professional obligations.
We do not use information submitted through eligibility applications for targeted advertising.
4. Squarespace Website and Eligibility Forms
Our website is hosted by Squarespace.
Squarespace provides website functionality, hosting, and form submission tools.
Information submitted through our eligibility application is used to assess preliminary program eligibility and communicate about potential enrollment.
Submitting an application does not establish a professional nurse-client relationship or guarantee acceptance into a program.
Detailed health histories, clinical questionnaires, and other sensitive client information are intended to be collected through designated professional client-management systems rather than public website forms.
5. Website Analytics and Cookies
We use Squarespace Analytics and Google Analytics to better understand how visitors interact with our website.
These services may collect information about website visits, navigation, devices, and general engagement.
We do not currently use Meta Pixel, Google Ads remarketing tags, or other advertising pixels for behavioral advertising.
Our website may use essential cookies necessary for basic functionality and non-essential analytics cookies.
Where required, visitors will be provided with options to accept, decline, or manage non-essential cookies before those technologies are activated.
Visitors may also adjust cookie preferences through available website controls or browser settings.
We do not intentionally send information submitted through our eligibility application, client intake forms, or healthcare communications to Google Analytics.
6. Client Information and Practice Better
Individuals who enroll in professional services may be directed to Practice Better, our designated client-management platform.
Practice Better may be used for:
Health history questionnaires
Intake and consent forms
Appointment scheduling
Professional communications
Nursing documentation
Client educational resources
Information collected in connection with professional nursing services is handled according to applicable healthcare privacy requirements and any additional notices provided to clients.
Where required by law, clients will receive a separate Notice of Privacy Practices.
This website Privacy Policy does not replace that notice.
7. Laboratory Testing and Evexia Diagnostics
Certain services may involve laboratory testing facilitated through Evexia Diagnostics and authorized physician-ordering arrangements.
When laboratory testing is requested, information necessary to facilitate testing may be disclosed to authorized laboratories, ordering providers, and other appropriate participants, consistent with applicable law.
Laboratories and participating healthcare professionals may maintain their own privacy notices and responsibilities.
Required consents or authorizations will be obtained when applicable.
8. Google Workspace and Email Communications
We use Google Workspace for business email and administrative communications.
Information you provide through email may include your name, contact details, and the contents of your message.
We use this information to respond to inquiries and coordinate appropriate business communications.
General email is not our designated method for exchanging sensitive medical information.
Clients should use approved secure communication channels for confidential healthcare-related information.
9. How We Disclose Information
We may disclose information to:
Website hosting and technology providers.
Analytics providers, subject to applicable privacy settings and legal requirements.
Administrative service providers supporting requested communications.
Authorized healthcare-related providers involved in requested services.
Government authorities or other parties when legally required.
Other recipients with your authorization or as otherwise permitted by law.
We do not sell personal information for monetary compensation.
We do not currently use advertising pixels for cross-context behavioral advertising.
We will review our privacy disclosures and applicable visitor rights before introducing new advertising, analytics, or tracking technologies.
10. Data Security
We use reasonable administrative, technical, and organizational safeguards designed to protect personal information.
However, no internet transmission or electronic system can be guaranteed completely secure.
Visitors should avoid sending sensitive medical information through general contact forms or ordinary email.
Where appropriate, confidential client information is handled through designated professional systems.
11. Data Retention
We retain website inquiry and application information for as long as reasonably necessary to respond to requests, administer our services, maintain security, and comply with applicable legal obligations.
Professional nursing records may be subject to separate record-retention requirements.
Information will be deleted, retained, or otherwise managed in accordance with applicable legal requirements and our established retention practices.
12. Your Privacy Rights
Depending on applicable law and the nature of the information involved, you may have the right to request access, correction, or deletion of certain personal information.
You may also have rights concerning consent, marketing communications, and certain uses or disclosures of personal information.
These rights may be subject to legal exceptions, including professional healthcare recordkeeping obligations.
To submit a privacy-related request, please contact hello@rootedinwellnessrn.com.
We may need to verify your identity before fulfilling certain requests.
13. California Privacy Protections
Rooted in Wellness RN operates in California and handles information in accordance with applicable California privacy requirements.
Depending on the nature of the information and the applicability of specific laws, these may include the California Confidentiality of Medical Information Act and provisions of the California Consumer Privacy Act, as amended.
Certain medical information may be subject to separate healthcare privacy protections.
We will provide additional notices, rights, or choices when required by applicable law.
14. International Website Visitors
Our website may be accessible outside the United States.
Our professional virtual nursing services are intended for eligible clients physically located in California.
Accessing our website from another jurisdiction does not establish eligibility for professional services.
Where international privacy laws apply to our activities, we will comply with their applicable requirements.
15. Children's Privacy
Our public website is not directed toward children under 13.
We do not knowingly solicit personal information directly from children under 13 through our general website without appropriate authorization.
Professional services involving minors, if offered, are subject to applicable consent and healthcare privacy requirements.
16. External Links
Our website may contain links to third-party websites, educational resources, or service providers.
We are not responsible for the content or privacy practices of independently operated third-party websites.
We encourage visitors to review their privacy policies.
17. Changes to This Policy
We may update this Privacy Policy to reflect changes in our services, technology, information practices, or applicable laws.
Updated versions will be published on this page with a revised effective date.
Additional notice or consent will be provided when legally required.
18. Contact Information
For questions about this Privacy Policy or requests regarding personal information, contact:
Rooted in Wellness RN
Rooted in Wellness Registered Nursing, Inc.
California, United States
Email: hello@rootedinwellnessrn.com
© 2026 Rooted in Wellness RN. All rights reserved.